Standard Rates include:
• Airport Transfers (Within 25kms from primary depots)
• 2 x Drivers (third, fourth and fifth driver charged separately)
• Standard Cover ZAR55,000 excess
• Unlimited kilometres
• Living, kitchen & sleeping equipment
• Full water tank and gas bottle
• Emergency assistance (07h00 - 19h00)
• 15% VAT (Value Added Tax) in South Africa
• Credit Card fees
Minimum Rental Duration and Costings
Minimum rental period: 5 days for collection from Johannesburg, Cape Town, Knysna and Windhoek and 10 days for collection from all other locations. Vehicle rentals are calculated on a per calendar day basis, i.e. day of pick-up or drop off is always counted as a full day irrespective of what time it is collected or dropped off. A Rental day is not calculated on a 24hr cycle. 3-4 rentals are possible but are limited to 300km per day.
Office Hours: Rental Locations
Monday to Friday: 08h00-17h00 (last handover at 16h00, last return at 16h00)
Saturday: 08h00-14h00 (last handover at 13h00, last return at 13h00)
After Hour surcharge applies at a cost of ZAR550 per collection or return outside of the normal Office hours. After hour operations are as follows:
Saturday: 13h00-16h00
Sundays & public Holidays: 08h00-16h00
(Late returns will be charged on a per day basis)
All branches are closed 25 December (Christmas Day)
COLLECTION
Vehicle handover can take approx. 2-3 hours, depending on the questions asked and client feedback. This involves a thorough explanation and demonstration of the vehicle and its equipment. Kindly note that signing the vehicle condition report is an acceptance of the condition of the vehicle. THRSA must be notified within the first 24 hours of collection (clutch damage within the first 3 days of collection), should the renter experience any glitches, problems, malfunctions or discomfort. No consideration will be given to claims against such experiences, and no compensation or liability for lost time will be given, if issues are only reported on return of the vehicle. Rental days lost due to a vehicle that has been collected after the agreed date will not be credited.
An after-hours fee of ZAR550 shall be charged on public holidays and Sundays.
RETURN
When returning the vehicle, please set aside an hour for the vehicle and equipment to be checked. Although we request that the vehicle be returned with a full fuel tank, as a courtesy to the next renter our representatives will take the vehicle to our refuelling station to ensure that the vehicle is full. Should top-ups be required, the fuel amount will be deducted from the renter’s nominated credit card. Vehicles must be returned clean, in order for the vehicle check in to be done. Vehicles returned excessively dirty will be charged a cleaning fee of ZAR1,500. Toilet cassette in the motorhomes must be emptied and cleaned or a cleaning fee of ZAR1,500 will be charged. Any vehicles returned later than the agreed return date, or outside of normal office hours (without prior arrangement), will be charged a full day’s rental per calendar day. Rental days lost due to the vehicle being returned before the agreed return date will not be credited.
• The company reserves the right to charge for fuel on vehicles that are not returned full, a 3 litre allowance for vehicle movement will be given.
• The company reserves the right to charge a cleaning fee of ZAR1,500 in the event that the rental vehicle is returned in an extremely dirty condition. The company at its sole discretion reserves the right to determine whether a vehicle is extremely dirty in a true and fair manner. An extremely dirty rental vehicle will include but not limited to when the rental vehicle/s possible damages cannot be assessed properly.
• The renter knows and understands that no smoking in the rental vehicles are allowed, and that a fee of ZAR3,500 will be charged to remove any fumes or smells caused by smoking from the rental vehicle.
• The renter shall return any motorhome toilet cassette in a clean condition if applicable, failing of which the company reserves the right to charge a cleaning fee of ZAR3,500 to empty the casseette.
LICENCE
A valid B/EB or code 08 national or an ENGLISH international driver's licence for vehicles less than 3500kg, is required.
MINIMUM AGE
The minimum age permitted to rent is 25 years. No maximum age will be applied.
A surcharge of ZAR1500 for any drivers under the age of 25 years old with a minimum age of 23 that has had a license for a minimum of 3 years.
LOCATION FEE
For all rentals departing and/or returning within South Africa will be charged a fee of ZAR250 per rental agreement. This fee will be included in your quotation when applicable (This includes secondary depots deliveries and/or returns).
LIABILITY OPTIONS
THRSA offers 3 liability cover options, namely, Standard, LLR1 and Super Cover/LLR2. These options are NOT a personal liability cover, but cover for damage to maui vehicles and/or 3rd party property. Details below: (This cover does not cover equipment, fridge, rooftop tents or awnings)
Standard Cover
This cover carries an excess of ZAR55,000 which is applicable in the event of any accident or damage to either our vehicle or third party property. This excess of ZAR55,000 is pre-authorised on the renter’s Visa or MasterCard credit card at the time of collection. Funds will only be deducted from this amount, should the renter return the vehicle and/or equipment in a damaged condition or for any 3rd party damage. If no claims exist, this excess is released within 21-30 working days from date of return, by the renter’s financial institution. Standard Cover does not include repair to or replacement of tyres, rims and windscreens/glass. Also not included: Vehicle Radion Theft, Recovery fees (Accidents), Water Submersions, Roll Over, Air Cooling Unit (valued at ZAR41,000), loss or Damage of Living, Kitchen and sleeping Equipment.
LLR1 (LOSS LIABILITY REDUCTION)
A daily rate of ZAR275 is charged per day as per your quotation/rental agreement detailed as LLR1 (Loss Liability Reduction) waiver. This waiver reduces your liability to ZAR27,500 and is applicable to the vehicle and third party property damage and includes the cost of replacing or repairing of 1 x windscreen/glass, 1x rim and 1 x tyres (Used tyres will only be covered up to 50% of the used price), refer to clause Accidents for exclusions. A security deposit of ZAR27,500 is pre-authorised on the renter’s Visa or MasterCard credit card at the time of collection. Funds will only be deducted from this amount, should the renter return the vehicle and/or equipment in a damaged condition or for any 3rd party damage. If no claims exist, this excess is released within 21-30 working days from date of return, by the renter’s financial institution. The vehicle is to be returned to the agreed location, on the agreed date, in a clean condition and no items or equipment are lost or damaged. The security deposit is fully refunded within 21-30 working days, after date of return, should all the terms and conditions be adhered to. This cover excludes loose equipment, fridge, rooftop tents and awning. Also not included: Vehicle Radion Theft, Recovery fees (Accidents), Water Submersions, Roll Over, Air Cooling Unit (valued at ZAR41,000), loss or Damage of Living, Kitchen and sleeping Equipment.
Super Cover/LLR2 (LOSS LIABILITY REDUCTION)
A daily rate of ZAR440 is charged per day as per your quotation/rental agreement detailed as Super Cover/LLR2 (Loss Liability Reduction). This cover is a NO LIABILITY cover and is applicable to the vehicle and third party property damage and includes the cost of replacing or repairing of windscreens, rims & tyres, radio theft and recovery costs, refer to clause Accidents for exclusions.
Tyres are limited as follows:
Rentals up to 14 days - 2 Tyres Max;
Rentals 15 days and over - 4 tyres Max;
Used tyres will only be covered up to 50% of the used purchase price.
Windscreens limited to 2 per rental.
A security deposit of ZAR5,500 is pre-authorised on the renter’s Visa or MasterCard credit card at the time of collection to ensure that the vehicle is returned to the agreed location, on the agreed date, in a clean condition and no items or equipment are lost or damaged. This security deposit is fully refunded within 21-30 working days, after date of return, should all the terms and conditions be adhered to. This cover excludes loose equipment, fridge, rooftop tents and awning. Also not included: Water Submersions, Roll Over, Air Cooling Unit (valued at ZAR41,000), loss or Damage of Living, Kitchen and sleeping Equipment.
CLAIMS HANDLING FEE
A handling fee of ZAR1,500 is charged on all damage/accident claims irrespective of the liability cover option taken.
ACCIDENTS
Single vehicle accidents are included in all liability cover options, except in the case of roll-overs. In case of damage to the vehicle rented, the following will apply:
The incident:
All accidents must be reported to THRSA (THRSA Call Assist +27 11 230 5137 / +27 84 250 4937), and by law, to the Local Police within 24 hours. An AR (accident report) number from the police must be obtained at the time of reporting the incident. This proves that the accident has been registered. Failing to report accidents may void all liability cover and the renter becomes fully liable for all costs. We advise that you take as many photographs of the accident scene and also obtain the third party details when applicable.
These can be recorded on the reverse side of the rental pack envelope supplied to you on collection. We also suggest you take a photograph of the driver’s licences of the persons involved. An accident report which is provided in the RENTAL PACK, must also be completed. These documents and records of evidence will be submitted to THRSA in order to process the incident.
The vehicle:
The renter is responsible for the recovery of the damaged vehicle to the original rental branch depending on the liability cover option taken. A replacement vehicle will only be dispatched once payment of all damages / recovery costs to the first vehicle is made. THRSA reserves the right to withhold a replacement vehicle; this does not entitle the client to any claims against THRSA.
If the ranter requires a replacement vehicle to be delivered, charges will be levied according to the liability cover option taken on the rental.
If the renter is not able to take a replacement vehicle, no refunds for early termination of the contract will be considered.
Should the renter continue with a replacement vehicle, this vehicle will be noted under the current rental contract and standard cover will be applicable. This includes a new ZAR50,000 pre-authorisation on the nominated credit card. LLR1 or Super Cover is not available on a replacement vehicle. (Irrespective of which party is at fault)
Exceptions & Conditions
THRSA is not responsible for any damage or theft to items of personal nature. Travel and personal insurance is highly recommended.
Exclusions of all cover options:
The renter is fully liable for any damage to the THRSA vehicle or third party property if:
• Any terms of the rental contract is breached;
• Damages are sustained whilst the renter/driver is in violation of any traffic laws or ordinances;
• Damage to the vehicle is caused by careless, wilful or reckless driving. This includes:
o Driving under the influence of alcohol or drugs
o Driving on restricted or unrecognised roads
o Driving over the speed limits as outlined in this document
o Not adhering to the vehicle height restrictions (the height of the overhead obstacle must have a clearance of more than 3.5m)
• Overhead damage is covered, except for damage to the roof top mounted air-cooling system (A/C), Awning air vents and the lutton on the 6 berth motorhome (M6B). Renters are reminded that the motorhomes are high. Caution needs to be taken when driving under branches, bridges, through archways or any overhead obstructions (the height of the overhead obstacle must have a clearance of more than 3.5m).
• Related to water submersion or salt water damage:
o A vehicle may not go through water
• The vehicle was driven in a country in which written approval was not obtained from THRSA;
• Damage is incurred due to incorrect use of the hand brake;
• The damage is to the clutch after 5 days of commencement of the rental. The customer is then liable for:
o The cost of the clutch kit which is ZAR24,500 including VAT and installation;
• Roll-overs are not covered in any liability cover options. A roll over is defined as a vehicle sustaining all types of damage due to it not being on all 4 wheels (the vehicle being on its side is construed as a roll over);
• The incorrect fuel is pumped into the fuel tank and/or fuel in the water tank will incur a ZAR20,000 cost. THRSA advises that should this occur, the vehicle is to remain turned off and not started under any circumstances. This reduces the damage caused;
• Undercarriage damages by means of any and all damages including but not limited to the side sills, prop shaft, side shaft, front and rear diff and exhaust system.
• Loose equipment, steps, roof vents, air-cooling system (A/C) and awning where applicable.
The renter is responsible for any damages or accidents that THRSA has not been made aware of on the return of the vehicle. Please note the applicable charges will be charged to the nominated credit card.
THRSA is not responsible for any damage or theft to items of a personal nature. Travel and personal insurance is highly recommended.
Rules in respect of replacement vehicles (whether due to an accident or vehicle damage)
• In the case of clutch or water damage the following is applicable:
- The repairs and recovery (towing) costs of the vehicle is the responsibility of the renter. The following recovery / replacement rates will apply irrespective of your cover option taken:
1. Within South Africa: ZAR8 per kilometre
2. Outside of South Africa: ZAR15 per kilometre
• Should a replacement vehicle be required, THRSA will replace the vehicle within 24 hours in South Africa and 48 hours in Namibia, Botswana and other approved borders outside of South Africa (Accessibility dependant).
• Should the renter continue with a replacement vehicle, this vehicle will be noted under the current rental contract and standard cover will be applicable. This includes a new standard cover liability deposit of ZAR55,000 pre-authorisation on the nominated credit card. LLR1 (Loss Liability Reduction) or Super cover / LLR2 (Loss Liability Reduction) is not available on a replacement vehicle. (Irrespective of which party is at fault).
A new pre-authorisation for the standard cover excess, will be blocked on the nominated Visa or MasterCard credit card for the replacement vehicle.
AIR-COOLING SYSTEM
The air-cooling system in the cabin and rear of the vehicle, is designed to be used in South African weather conditions. In regions where the temperatures reach in excess of 28 degrees Celsius, the unit may not work as effectively in temperatures exceeding 28 degrees Celsius. This is normal and does not constitute grounds to request a replacement vehicle. Whenever the vehicle is stationary, or idling for prolonged periods, the cabin air-cooling system must be switched off to prevent damage.
The air-coolning system in the living area of the motorhomes only works when it is plugged into a 220v power supply. This power supply can be found at most camp sites. The vehicle is supplied with an extension lead, which is plugged into the camp site power box, and then plugged into the motorhome in the socket labelled POWER INLET.
DUST INGRESS
It is not possible to make vehicles dust-proof and therefore refunds or claims for any dust ingress of any nature, will not be considered.
PAYMENT (until 31.10.2024)
THRSA does not accept CASH or CHEQUE or DEBIT CARDS as payment in any way.
Valid Visa/MasterCard credit cards, EFT or bank transfer payments are accepted for rentals.
Pre-authorisation: THRSA only accepts valid Visa and MasterCard credit cards that are embossed, in order to place the pre-authorisation for liability cover security deposits and excesses (THRSA does not accept DINNERS or AMERICAN EXPRESS credit card).
The holder of the credit cards needs to be present at vehicle collection in order for the transaction to be processed.
THRSA is not responsible for any currency fluctuations that may occur in any transactions.
FULL PAYMENT must be received 14 working days prior to date of collection.
A deposit of 25% will be required on confirmation of booking.
We require payment 30 days prior to date of collection for the following:
• All special events.
• Bulk bookings – defined as bookings for groups of 10 vehicles or more.
• Exceptions will be applied to tour groups where specific arrangements will be made.
PAYMENT (from 1.11.2024)
THRSA does not accept cash for payments or deposits.
Rental payment: THRSA accepts valid Visa, MasterCard, Diners, or American Express credit cards, debit cards, EFT / bank transfer payments.
Security deposit: THRSA accepts valid Visa, MasterCard, Diners and American Express credit cards as well as debit cards for Security deposits, liability cover or any applicable charges.
Processing refunds to international debit cards are subject to transactional fees.
The holder of the credit cards needs to be present at vehicle collection in order for the transaction to be processed.
THRSA is not responsible for any currency fluctuations that may occur in any transactions.
FULL PAYMENT must be received 14 working days prior to date of collection.**
We require payment 30 days prior to date of collection for the following:**
• All special events.
• Bulk bookings – defined as bookings for groups of 10 vehicles or more.
• Exceptions will be applied to tour groups where specific arrangements will be made.
** THRSA reserves the right to amend our policy from time to time depending on demand for specific events, including but not limited to non-refundable deposits.
EQUIPMENT
All vehicles are supplied with equipment (unless otherwise agreed upon). Our liability cover options do not cover any equipment supplied with the vehicle. Any loss or damage to the equipment including items such as GPS, baby seats, awnings, steps etc. will be charged to your credit card. Should any of your equipment malfunction during the rental period, THRSA is not liable to provide a replacement vehicle. Repairs can be made according to clause 'Vehicle Repairs' of this document.
ROAD RESTRICTIONS
Motorhomes can only be driven on sealed/tarred, bitumen and gravel roads in SOUTH AFRICA, ESWATINI (SWAZILAND) and LESOTHO.
THRSA will allow Motorhomes to travel into Namibia with a surcharge of ZAR5,000.
Motorhomes can only be driven on sealed/tarred roads in Namibia (Motorhomes can only be driven on gravel roads in order to reach your campsites). Tyres, rims, windscreens and glass will not be covered in Namibia irrespective of waiver option taken.
THRSA does not allow any motorhomes to enter the following countries under any circumstances: Kenya, Angola, Mozambique, Malawi, Zimbabwe, Zambia or Tanzania. Any locations north of the permitted locations are not allowed.
For your safety - It is highly recommended to avoid driving before sunrise or after sunset.
CROSS BORDER DOCUMENTATION
A once off cross border fee per vehicle per rental of ZAR1,000 applies for cross border documentation into Lesotho, Namibia and eSwatini (Swaziland). The vehicle documentation is for the vehicle cross border requirements ONLY. THRSA are not liable for the arrangement or payment of visas, permits, third party insurances or road taxes applicable to the countries of entry. These are for the renter’s account and can be arranged prior to travel or at the borders of the applicable countries. All cross border applications are to be accompanied by a clear copy of the renter’s passport & driver’s license to be received 3 working days prior to collection. (Please note THRSA cannot be held liable for any time delays regarding border documentation, costs and crossings)
VEHICLE REPAIRS
It is possible that during your rental, small repairs may be required due to the nature of the terrain. Repairs of up to ZAR1,500 may be affected without prior authorisation from THRSA and such repairs will be reimbursed, on the submission of a claim with original receipts attached. Amounts above ZAR1,500 will require verbal/telephonic approval from THRSA on-road assistance, where a ticket will be logged on our ticketing system for reference when submitting your claim. (The numbers are provided in your rental pack). Should approval not be obtained the claim may be disputed.
Should a call-out fee be charged by a supplier to replace a tyre, approval must be obtained from THRSA road side assist. Should permission be granted by THRSA for an overnight stay in a lodge, due to repairs, a maximum allowance of ZAR1,500 per night per vehicle is granted for a maximum of one night in South Africa, and two nights outside of South Africa (Namibia).
The original receipts must be submitted to your return branch when claiming against your CER1 or super cover/CER2, where a once off admin fee of ZAR750 will be levied for this claim.
Should a replacement vehicle be required due to a mechanical fault not due to negligence, THRSA will replace the vehicle within 24 hours in South Africa and 48 hrs outside of South Africa, at no extra cost to the renter.
THRSA Assist - Whilst on rent and any assistance is required please call: +27(0)84 250 4937 / +27 (0)11 230 5137
KEYS
THRSA must be informed of keys lost or locked inside a vehicle. The replacement or recovery of keys is for the renter’s account. THRSA cannot be held liable for any accommodation, time/days and/or personal items lost or any other costs incurred, due to the replacement or recovery of keys. (It is the renter’s responsibility to safe guard the vehicle while the keys are being replaced).
TYRES
The renter is responsible for the repairing of flat or punctured tyres. The driver should not exceed the road traffic ordinance. For your safety, THRSA recommends a maximum speed of 120km/h on tarred roads, and 60km/h on gravel/sealed or corrugated roads, and 40km/h in National Parks. Tyres get hot and pressures increase at higher speeds. Tyres are then susceptible to damage especially on uneven surfaces. When replacing a tyre, please ensure that it is a new tyre of the same brand, size and that is has a ply rating of 4mm or more. Reconditioned, second hand or re-treaded tyres are NOT acceptable. The renter is required to check the tyre pressure when the tyres are cold (i.e. not after travelling for more than 10km), at regular intervals. All tyres should be checked, including spares. The company’s minimum tread requirement is 4mm which is within the South African Road Ordinance limits of 4mm.
TRACKING
All THRSA vehicles are fitted with tracking devices. Tracking is monitored in all Southern Africa destinations as allowed by THRSA. THRSA reserves the right to repossess the rental vehicle at any time if it is found illegally parked, being used to violate the law or appears to be abandoned or continuously exceeds the maximum speed limit of 120km per hour and/or if the renter is in breach of any terms or conditions of the rental agreement.
Please note - The tracking devices fitted into our vehicles are not used for emergency or safety purposes.
INFRINGEMENTS
The renter is liable for all fines and penalties incurred during the rental period plus an administration fee of ZAR300 for each infringement or penalty notice that has been redirected by THRSA to the renter.
Fire Extinguishers - A fire extinguisher may only be used in the event of a fire within the vehicle, fire extinguishers used for any other purpose/where the seal is broken a ZAR500 will be levied.
CANCELLATION / NO-SHOW PENALTIES
Cancellations are charged according to the time of cancellation. Late collections or early returns are non-refundable.
The Renter acknowledges and agrees that the Company’s standard cancellation and/or no-show penalties shall apply in the event of a Force Majeure Event.
SUBSTITUTIONS
If, for reasons beyond our control, the reserved vehicle is not available, THRSA reserves the right to substitute a larger or superior vehicle at no extra cost to the renter. This shall not constitute a breach of contract and does not entitle the renter to any form of refund or claim against THRSA.
TAXES & CURRENCY FLUCTUATIONS
All charges include 15% VAT in South Africa. All rates are quoted in ZAR. THRSA is not responsible for any currency fluctuations that may occur in any transaction.
Terms and conditions are subject to change in accordance with changes in government taxes.
GENERAL
Any claims or legal action in connection with the provision of our services to the client will be governed by the laws of South Africa. Any claim or legal action against the suppliers is likely to be subject to the terms and conditions of our contract with them.
• Locations within South Africa are charged at South African vehicle daily rates.
• Whilst including the same facilities, some motorhomes may have different layouts and or equipment types to those shown. All measurements and volumes shown are approximate.
• Towing is not permitted under any circumstances.
• The information provided is subject to change without notice.
ENTIRE AGREEMENT / NON-VARIATION
This document contains the entire agreement between the renter and the Company, and neither party shall be bound by any undertakings, representations, warranties, promises, or the like not recorded herein. No variation, alteration, or addition to, or omission from this agreement is valid/binding, unless reduced to writing and signed by the renter and an authorized employee of the company. Any clause which is declared unenforceable or invalid, for any reason whatsoever, by a competent Court, shall be severable from the remaining provisions of the agreement and shall not affect the validity of these provisions.
DOMICILUM CITANDI ET EXECUTANDI
The Renter chooses the address stated on the face of the agreement as registered/legal address. The Company chooses its registered address of 17 Sim Rd, Pomona, Kempton Park, Gauteng, South Africa.
JURISDICTION
This agreement will be governed by and interpreted in accordance with the laws of the Republic of South Africa.
GOVERNING LAW
The company and the renter hereby agree and consent that this rental agreement will be governed and be enforced in terms of the applicable South African laws.
CONSENT TO JURISDICTION
The renter and the company both consent to the jurisdiction of the Magistrate’s Court in terms of Section 45 of the Magistrate’s Court Act 32 or 1944, notwithstanding the subject matter or cause of action involved, or irrespective whether the claim may exceed the jurisdiction of the Magistrate’s court.
LEGAL COSTS AND / OR EXPENSES
In the event that the Company incurs expenses in recovering any monies due to it from the Renter or any other person arising from this agreement, the Renter will be liable for any costs and expenses incurred in doing so, on the attorney and own client scale, including but not limited to collection commission and tracing fees and necessary disbursements.
JOINT AND SVERABLE LABILITY OF AUTHROISED DRIVERS
In terms of this agreement the renter and /or any authorized driver may be held jointly and severable liability towards the company towards all monies due and owing to it in terms of this agreement.
AUTHORIZATION TO CREDIT SEARCH AND CONFIRMATION
The Renter hereby consents and authorizes the Company or its nominated representative to undertake any enquiry the Company deems fit about the Renters credit and or criminal record with any credit bureau, credit agency and/ or other third party to confirm details of the Renter as and when the need arises.
INDULGENCES
No extension, latitude or other indulgence will in any circumstance be taken to be understood as implied consent or an election by the party or will operate as a waiver of otherwise affect any party’s rights in terms of this agreement. It shall further not stop or prevent any party from enforcing, strict and punctual compliance with each and every provision or term hereof at any time and without notice.
FORCE MAJEURE
If THRSA is prevented or restricted in any way from carrying out all or any of its obligations under this agreement by reason of force majeure (an event or circumstance beyond the control of the parties, such as, but not limited to, war, strike, riot, pandemic, crime, fire, or an Act of God such as flooding, an earthquake, storm or adverse weather conditions, an act of Government or other authority (“Force Majeure Event”) which prevents one or both parties from performing their obligations under this agreement then THRSA will be relieved of its obligations in terms of this agreement during such period of force majeure, and THRSA will not be liable for any loss, damage, action or claim which may be brought by the Renter or by any other party in consequence of such delay or inability to perform.
ALL RIGHTS RESERVED
Rates and terms and conditions of rental may be subject to change to comply with emerging legislation both domestically or internationally.
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