Content of the contract
The sole subject of the contract is the hiring out of a vehicle. The Hirer must organise the use of the rented vehicle on his/her own responsibility. The Rental Firm does not owe any travel services and in particular any travel service package. The rental contract is limited to the period agreed.
Minimum age, driving license, authorised drivers
1. The person renting and driving the vehicle must be at least 25 years old. The Hirer as well as any other drivers must have been in possession of a respective driving licence for at least one year – for vehicles above 3.5 tons for at least 3 years – as required for driving the vehicle rented and valid within the country. It is expressly pointed out that some of the Rental Firm’s vehicles have a total weight of more than 3.5 tons and that driving these vehicles requires an appropriate driving licence. To be on the safe side, those in possession of a Class B driving licence must consult the Rental Firm about the technically total permissible weight of the vehicle rented.
2. Before the vehicle is handed over, the Hirer and all other drivers must present their respective driving licence and a valid identity card/passport. Please note that the Rental Firm or official authorities of the country may demand the presentation of an international driving licence (e.g. non-EU citizens). If a delay in taking over occurs due to a failure to present said documents, such delay shall be at the expense of the Hirer. If a respective driving licence cannot be presented upon renting, the vehicle shall be regarded as not collected. In such case, there shall apply the respective terms of cancellation.
3. The vehicle may only be driven by the Hirer himself/herself and the persons named at the time of renting.
4. The Hirer is obliged to record the names and addresses of all drivers to whom he entrusts the vehicle, even temporarily, and give this information to the Rental Firm. The Hirer is responsible for the acting of the driver in the same manner as for his/her own acting.
Rental price
1. The rental charge is composed of the basic rental charge and a single lump-sum service fee to be paid for each hire.
2. In addition to permission to use the rented vehicle, the basic rental price includes: fully-comprehensive insurance with a maximum deductible of € 1,250 per damage case and any maintenance repairs incurred during the rental period, insofar as these are not attributable to improper use. Fuel costs and operating costs shall be borne by the lessee.
3. The basic rental charge is calculated as a daily charge per broken 24-hour period.
4. Rental charges always apply from collection at the Rental Station until return to the Rental Station. One-way rental charges are not possible.
Booking
Unless otherwise agreed by the parties, the rental contract refers to the vehicle group chosen, not to a specific vehicle type or a specific layout. This does also apply when a concrete vehicle type is indicated as an example in the description of the respective vehicle group. The Rental Firm reserves the right to change the Hirer‘s booking to an equivalent or superior vehicle.
Security deposit
1. The Hirer shall pay to the Rental Firm a security deposit in an amount of € 1,250. The security deposit must be provided by means of Master- or Visa Card not later than upon collection of the vehicle. A payment of the security deposit by Prepaid Credit Cards or in cash is not possible.
2. After return of the vehicle, the Rental Firm will settle the security deposit, taking claims under the rental contract into account, and will reimburse the remaining amount.
3. The object of hire will only the handed over when, apart from a rental charge to be paid in advance, the agreed security deposit has been paid. The obligation to pay the agreed rental charge remains unaffected.
Collection, return
1. The rented vehicle is handed over to the Hirer in a condition according to contract. On both, collection and return, the condition of the vehicle is recorded by the parties and confirmed on the record by signature. The vehicle handing-over record forms part of the contract.
2. The Hirer is under an obligation to take part in a detailed introduction to the vehicle by the Rental Firm’s staff before starting the trip. The Rental Firm is entitled to refuse to hand the vehicle over until the introduction to the vehicle has taken place. Any delay in the handing-over that the Hirer is responsible for shall be at his/her expense.
3. If there is no vehicle from the booked vehicle group available or if the individually booked vehicle cannot be provided by the Rental Firm, the Rental Firm reserves the right to make available a comparable or larger vehicle in terms of size and equipment. In such case, the Hirer will not incur any additional rental costs. In case a smaller vehicle should be offered and accepted by the Hirer, the price difference between both vehicles shall be reimbursed.
4. Vehicles can be collected from Monday to Friday between 2 pm and 5 pm and returned from Monday to Friday between 9 am and 11 am. The times stated in the rental contract are regarded as agreed. On Saturdays, vehicles can be collected and returned subject to prior arrangement and against an additional fee according to the current price list. On Sundays and public holidays, collection and return are not possible. The day of collection and the day of return are counted together as one day, as long as a total of 24 hours is not exceeded.
5. The Hirer is obliged to return the vehicle in a condition according to contract at the agreed place upon expiry of the agreed hire period and to complete the return procedure together with a member of the station staff. Before it is returned, the interior of the vehicle must have been perfectly cleaned by the Hirer. If this should not be the case, the Hirer shall bear € 180 cleaning costs. In case the Rental Firm must also clean the toilet, whether in part or completely, the Hirer must bear cleaning costs in a lump-sum amount of € 250. The return of the vehicle is confirmed by signature on the return record.
6. When the vehicle is returned after the time agreed in writing, the Rental Firm will charge the price according to the current price list per broken hour (however, not more than the total daily charge for each day of delay). Any costs caused by any claims asserted by a subsequent hirer or another person against the Rental Firm due to a late return of the vehicle that the Hirer is responsible for shall be borne by the Hirer. In case of a late return, the Rental Firm rejects a continuation of the rental relationship.
7. There will be no reimbursement in cases of late collection or early return of the vehicle. If the Rental Firm manages to hire out the vehicle otherwise, the rental charge received from such hire shall be set off against the rental charge, subject to a lump-sum service fee according to the current price list.
8. The vehicles are handed over with a full fuel tank and must be returned with a full fuel tank. Otherwise, there will be charged, apart from the fuel costs, a lump-sum filling service fee in a gross amount of € 50 plus the missing fuel.
In the case of any fines, penalties, tollsm etc., beyond the cost of the fine itself, there will be an additional € 20 prossesing fee.
Ban on smoking / travelling with pets
All vehicles are non-smoking vehicles; smoking is not allowed in the entire vehicle. Travelling with pets is not allowed. Any cleaning costs caused by non-compliance must be borne by the Hirer. Any costs caused by ventilation or by an elimination of a contamination with smoke, including lost profit resulting from a temporary non-availability of the vehicle for hire owing to these circumstances shall also be borne by the Hirer.
Notification of defects
1. The Hirer must immediately communicate to the Rental Station any defects in the rental vehicle or its equipment he/she has detected after the start of hire.
2. Any claims for services of the Rental Firm not provided according to contract must be filed by the Hirer with the Rental Firm in writing within a period of one month after the stipulated return of the vehicle. After expiry of this period, claims may only be asserted when the failure to observe the period was without fault.
What to do in the event of an accident
1. In the event of an accident, fire, theft, damage caused by game, or any other damage, the Hirer must immediately inform and involve the police. Any claims of the opposite party must not be recognised.
2. The Hirer is under the obligation to notify the event to the Rental Firm immediately in advance.
3. Even in the case of very slight damage, the Hirer must prepare a detailed written report for the Rental Firm, including a sketch. If - for whatever reason - the Hirer fails to draw up such report and if, for this reason, the insurance company refuses to pay the damage, the Hirer shall be obliged to pay compensation for the damage. For preparing the report, the form provided with the vehicle documents shall be used and completely filled in. It must in particular include the names and addresses of the persons involved and any witnesses, together with the registration numbers of the vehicles involved. The accident report must be handed over in the original, fully completed and signed, to the Rental Firm upon return of the vehicle at the latest.
Repairs, replacement vehicle
1. Repairs which become necessary in order to ensure the operating and roadworthy condition of the vehicle may be ordered by the Hirer up to € 150 without consultation, any major repairs may only be ordered after obtaining the consent of the Rental Firm.
2. Any costs of repair disbursed will be refunded by the Rental Firm against submission of the respective original invoices and of the parts replaced, provided the Hirer is not liable for the damage. This does not apply to tyre damage.
3. When the Hirer detects a defect in the vehicle and has a repair actually required not carried out, the Hirer nevertheless must immediately notify the defect to the Rental Firm and grant a reasonable period for repair. Any circumstances specific to a particular country (e.g. infrastructure) which delay the repair shall not be to the disadvantage to the Rental Firm.
4. If the motorhome is destroyed without any fault on the part of the Hirer or if it is foreseeable that its use will be prevented or deprived for an unreasonably long period of time, the Rental Firm shall be entitled to provide the Hirer with an equivalent replacement vehicle within a reasonable period. If the Rental Firm makes an equivalent replacement vehicle available, termination by the Hirer pursuant to § 543 Subsec. II No. 1 German Civil Code (BGB) is excluded. If in such a case the Rental Firm offers a motorhome from a lower price group and this is accepted by the Hirer, the Rental Firm shall reimburse to the Hirer the price difference to the price already paid in advance by the Hirer.
5. If the motorhome is destroyed due to the Hirer’s fault or if it is foreseeable that its use will be prevented or deprived for an unreasonably long period due a fault of the Hirer, the Rental Firm may refuse the provision of a replacement vehicle. In such a case, termination of the contract by the Hirer pursuant to § 543 Subsec. II No.1 BGB is excluded. If, however, the rental firm agrees to make a replacement vehicle available at the Hirer‘s request, it can charge the Hirer with the transfer costs incurred.
Prohibited use, duty to take due care
1. The Hirer is only allowed to use the vehicle in the usual manner. This does not include in particular the participation in motor sport events and vehicle tests, the transport of highly flammable, poisonous or otherwise dangerous substances, driving on non-secured terrain, the commission of customs or other criminal offences, even if these are only punishable under the laws applicable at the place of commission. The Hirer is prohibited from subletting the vehicle.
2. The vehicle must be treated carefully and appropriately and must always be properly locked. The loaded items must be properly secured. The regulations and technical rules applicable to the use must be complied with and the maintenance periods must be observed. Its operating conditions, in particular oil and water levels as well as tyre pressure, must be monitored. The Hirer undertakes to check regularly whether the vehicle is in a roadworthy condition.
Trips abroad
Trips abroad within Europe are possible. Trips to countries outside Europe are subject to the prior approval of the Rental Firm: Moldova, Ukraine, Belarus, Russia, Turkey, Tunisia, Algeria and Morocco. Trips to areas affected by war or crisis are prohibited. The Hirer/driver must independently inform himself/ herself about the traffic regulations and laws of the countries visited during the hire period as well as of any transit countries and must comply with the respective applicable traffic regulations.
Termination
The Rental Firm shall be entitled to terminate the rental contract for good cause without observing a notice period, in particular when the Hirer subjects the vehicle to a use in breach of contract. leaves the vehicle to non-authorised persons, causes not inconsiderable damage to the vehicle, or when the Hirer continues to breach his/her other obligations resulting from the contractual relationship in spite of a warning given by the Rental Firm.
Storage and passing on of personal data
1. The Hirer consents to it that the Rental Firm will process his/her personal data for purposes of contract conclusion, handling or termination and use them exclusively within the framework of the rent-easy partners. Such data will only passed on to other third parties to the extent it is necessary for the performance of the contract, e.g. to the credit card company of the Hirer for the purpose of settlement, to the operator of the toll system as well as to the respective authority for the purpose of direct imposition of charges, costs, toll fees or fines and administrative fines.
2. Moreover, the Rental Firm may pass such data on via the central warning ring to third parties with a justified interest if the statements made in the rental are incorrect in essential points or the rented vehicle is not returned within 24 hours of the expiry of the hire period - also extended, if applicable - or if rental claims must be asserted in court collection proceedings or cheques presented by the Hirer are not honoured or bills are protested. Furthermore, the data can be passed on to all authorities responsible for the prosecution of administrative offences and criminal offences in the event the Hirer actually behaved dishonestly or there are sufficient indications of such behaviour. This is done, for example, in cases of false information for the rental, presentation of forged personal documents or such documents reported as having been lost, failure to return the vehicle, failure to notify a technical defect, road traffic offences or the like. Any legal obligations to pass on data remain unaffected by the provision.
Other provisions
All agreements must be made in writing. This applies also to a removal of this clause.
The Hirer may only set off claims of the Rental Firm against counterclaims of the Hirer when such counterclaims are undisputed or have become res judicata. A right of retention can only be asserted to the extent it is based on claims from this contract.
Choice of law, place of jurisdiction, severability clause
1. This contract is exclusively governed by the substantive law of the Federal Republic of Germany.
2. For all disputes arising out of or about this contract, the agreed place of jurisdiction shall be the seat of the Rental Firm as far as the Hirer does not have a general place of jurisdiction within the country or transfers, after conclusion of the contract, his/her place of residence or usual abode to a place abroad or when his/her place of residence or usual abode is not known at the time action is brought, or when the Hirer is a registered merchant or a person defined as equivalent by § 38 Subsec. 1 Code of Civil Procedure (ZPO).
3. If any provision of these Terms and Conditions should be or become ineffective or impracticable or if the contract should involve any gaps, that shall not affect the remaining contents of the contract. In such case, the parties shall be obliged to agree to a new provision that economically comes as close as possible in a legally admissible way to the ineffective or impracticable or incomplete provision.
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